BCP

Business Continuity Planning

 * Business Continuity Plan** = plan and procedure for maintaining business operations in the event of a catastrophic disaster or significant disruption of service. (also known as Disaster Recovery Plan, Business Recovery Plan)

Cleveland Small Business Administration - Business Recovery Plan :: [|SBA-Cleveland_BRP.pdf] (62pg PDF, 240kb) NCOCC diagram of the process of Business Impact Analysis :: [|BIA-process-diagram.pdf] (1pg PDF, 25kb) NCOCC diagram of where data & services go during backup and recovery :: [|BCP_data-service-diagram.pdf] (3pg PDF, 143kb)
 * Samples from other organizations:**

Definition of terms used in the BIA :: [|bia-definitions.pdf] (2pg PDF, 11kb) BIA process worksheets :: [|BIA-worksheets.pdf] (25pg PDF, 64kb) NCOCC Recovery Plan Manual Template :: [|NCOCC_RPM-Template.pdf] (160pg PDF, 943kb)
 * Tools for conducting a Business Impact Analysis (BIA):**

A Guide to the Perplexed Business Owner: Helping your business survive the unexpected shutdown :: [|DisasterRecovery-TechRep-ebook.pdf] (121pg PDF)
 * Detailed guidebook:**

Gerald Preseren Tom Babb Jeffrey Soltis Karen Florian Roy Zeman David Calco Becky Novak Amy Mobley Gary Schaefer
 * Constellation BCP team:**


 * TIMELINE:** End Date = Spring 2009 (June Board Meeting)


 * Meeting Schedule: 2nd Thursday of each month (easy to remember, week before Board mtg.) - 3:00 PM **


 * Notes:**
 * Disruption Insurance
 * Neighborhood locations for kids if the building is unavailable
 * rent existing classrooms at OBM, WPM
 * Electronic records - where are they exactly? - Where do they get backed up?
 * Schools vs Central Office vs NCOCC
 * **Categorize risks by category:**
 * risks that affect physical facilities or environment
 * risks that affect health, safety or welfare of personnel or general public
 * risks that affect business operations


 * **Existing paper records > digital archive initiative? (prior years' archives):**
 * Master list of all our in-school documentation & files (Amy, Kathryn, Becky)
 * medical records
 * student files
 * food service records
 * (see list from Kathryn - DCC will type here) (forward to all principals for revision/completion)
 * Categorize?
 * paper only? also digital version?
 * consistent naming for all docs (avoid calling one thing by two different names)
 * establish standardized documents for all schools
 * devise procedure for making new data into digital format (therefore backed up) right away
 * Special Ed records (Roy)
 * personnel files (Karen)
 * Financial records (Tom)


 * **Physical facilities:**
 * each school
 * Outreach - special considerations?
 * nearby partner / fallback facilities
 * have principals identify nearby potential sites
 * GP will compose introductory/request letter for principals to send out
 * if parochial, send to diocese rather than individual principals
 * within-city-limits requirements?
 * magnitude of disaster >> # of people effected (# of students to relocate)


 * **Data and Electronic Resources & Services:**
 * IDENTIFY all our electronic systems (//see NCOCC survey//):
 * email
 * payroll
 * EMIS
 * if offsite - what is their redundancy/backup system (AIMSweb, ODE, NCOCC, PayTime, SafeSchools, etc etc etc, ReadingPlus, Study Island, online banking)
 * Client computers (classroom, teachers, administrative)


 * **Key Personnel Incapacity**

Type of Recovery:
 * resumption of operations - minimum resources required
 * vs.
 * restoration of records/data - complete resource recovery


 * External Communications:
 * Phone blast (autodialer to all parents)

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